Fall Product - Troop
“Embrace Possibility" in the 2024 Fall Product Program

Fall Product Information

Troop Fall Product Manager Guide

Getting Started

Every troop who wants to participate in the 2023 Fall Product Program is required to have a registered adult Girl Scout willing to serve as the troop fall product manager (TFPM). TFPM needs to:

Renew membership for the 2025 year
Be a member in good standing & have a clear criminal background check (CBC) on file
Select role of TFPM in their MyGS Member Profile. Newly registered members may declare their role at a time of registration.
Optional: View the TFPM training webinar on gsLearn after August 30. No pre-registration is required. Log into your MyGS account.
Complete and submit the TFPM Position Description on gssjc.me/fallproduct.
Complete Youth Protection Training Level 1

Fall Product Sales Materials

Sales materials will arrive at the community's designated CFPM's address the week of August 25.

Remember to contact your Community fall product manager (CFPM) to give them your troop and contact information. Let them know how many girls you have participating so they can gather the materials. Your CFPM may arrange a pickup time to retrieve your troop's packet. All materials should come with a large envelope. This envelope has all the important things you need to know in one place so you may want to keep it in a safe place. You will need to put together a set of materials for each girl in your troop who is participating.

Fall Product Duties

Keep up-to-date on the latest news utilizing the Online Community
Watch TFPM training via gsLearn and submit online TFPM Position Description
Confirm with troop leader/treasurer that the troop has provided bank account information for ACH withdrawal, make regular deposits into the troop bank account and ensure funds are available for withdrawal
Inform girls and parents/caregivers of the processes of the sale
Maintain accurate records
Review/enter orders in the M2OS site
Pick up product and rewards from the CFPM and distribute to girls/caregivers

2024 Order Card

Here are the nuts and candy items available for girl-delivered orders.

**Honey Roasted Mixed Nuts** $13
Cashews, almonds, peanuts and pecans with a touch of honey. 16oz. Jar

**Mint Treasures** $13
Creamy milk chocolate with a refreshing mint filled center. 6oz. Tin

**Chocolate Covered Pretzels** $13
A favorite sweet and salty snack. Crunchy pretzels covered in smooth milk chocolate. 6.5oz. Holiday Tin

**Whole Cashews** $10
A classic favorite roasted and salted with sea salt. 8oz. Poptop Can

**Chocolate Covered Almonds** $10
Crunchy almonds covered in milk chocolate. 10oz. Poptop Can

**Vanilla Flavored Honey Roasted Pecans** $10
Honey roasted pecans with vanilla flavoring. 6oz. Poptop Can

**English Butter Toffee** $10
Crunchy handcrafted toffee drenched in milk chocolate. 6oz. Poptop Can

**Dark Chocolate Caramel Caps** $10
Dark chocolate covered caramel topped with sea salt. 6oz. Box

**Dark Chocolate Mint Penguins** $9
Rich dark chocolate penguins bursting with frosty mint. 6oz. Box

**Deluxe Pecan Clusters** $9
Roasted pecans covered in caramel and milk chocolate. 5oz. Box

**Peanut Butter Bears** $9
Milk chocolate bears with a smooth peanut butter filling. 6oz. Box

**Butter Toasted Peanuts** $8
Light toasted, crunchy peanuts with buttery flavor. 9oz. Poptop Can

**Peanut Butter Trail Mix** $8
Peanuts, peanut butter gems, peanut butter mini cups, mini pretzels and cashews. 7oz. Bag

**Cranberry Nut Mix** $8
A tasty mix of peanuts, raisins, cranberries, cashews, banana chips, almonds and walnuts. 7oz. Poptop Can

**Hot Cajun Crunch** $8
Cajun corn sticks, seasoned peanuts, pretzels and sesame sticks. 7oz. Poptop Can

**Fruit Slices** $7
Fat free! Assorted naturally & artificially fruit flavored chewy candy. 10.5oz. Bag

Ways to Participate

Sale Option	Order/Money Collection Method	Delivery
In-Person Girl-Delivered Nuts & Candy	Distribute paper order cards to Girl Scouts to collect orders Family/girl enters paper orders into M2OS by the appropriate deadline Girl Scouts submit collected funds to troop	Products are distributed to troops in November. Girls deliver products to customers.
Online Girl-Delivered Nuts & Candy	In M2OS site, Girl Scouts create avatars and share online storefront via personalized emails/social media/text messages Customers pay online via credit/debit card, and orders are automatically credited to girl in M2	Products are distributed to troop in November. Girls deliver products to customers.
Online Direct Ship Nuts & Candy (including online exclusive products) & Magazines	In M2OS site, Girl Scouts create avatars and share online storefront via personalized emails/social media/text messages Customers pay online via credit/debit card (including shipping fees for nut/candy), orders are automatically credited to girls in M2	Orders are shipped directly to customer.
Donation - Project Thank You (customer makes $7 purchase to support Operation Gratitude)	Girls use order card to record sale and family/troop enters order into M2OS by deadline If customer orders online, order is automatically credited to the girl in M2OS	Council will coordinate delivery to our military men and women.

Navigating M2OS

Access M2OS Site

On or before September 11, approved TFPMs will receive an email from M2OS inviting them to access the site. If you don’t receive the email by the end of the day on September 14, verify all qualifications have been met. If so, check your Spam or Clutter folder. If you still cannot find the email, contact fallproduct@sjgs.org. The Product Sales department will follow-up as quickly as possible.
Follow the instructions in the email to watch the required training video and create your password. After viewing the video, click on the “Continue” button to complete your set up.
Create your own personalized avatar and share with your girls how fun and easy this is.
Launch the Parent/Guardian Email to remind them to set up an M2 account with their Girl Scout.
Please note: after the initial set up, access the site by going to gsnutsandmags.com/admin. Girls and their parents/guardians will be able to access the M2OS site from their initial email.

Girl-Delivered Order Entry

Contact the parents/guardians to remind them to enter girl-delivered orders from their order card into the M2OS site by October 16 at 10:59 PM (CDT). If a girl’s order doesn’t get entered by the parent/guardian, the TFPM can still enter the order. The TFPM has until October 17 at 10:59 PM (CDT) to verify orders or enter any missing orders. If there are outstanding errors or you need additional assistance, you may reach your Community fall product manager for assistance until October 18 at 10:59 PM (CDT). The deadline for Council to submit orders is vital. It is imperative to meet the required deadlines.

Parent Order Entry

Parents/guardians add the totals across all rows and down all columns of the order card. They will then enter the total for each item from the nut order card into the M2OS system by October 16.

To enter the orders:

Log into M2 and click Paper Order Entry.
Select the girl from drop down menu. Contact fallproduct@sjgs.org if a girl from your roster is missing.
Using the order card totals, enter the total of each item or if you need to edit, revise the quantities and click Update.
Paper order totals will be tabulated and added to all online sales totals in the system and on all reports.

Tracking Girl Payments

Once a parent/guardian has turned in money and has been given a receipt, you can enter the payment in the M2OS site. Go to the Banking and Payments icon from the troop dashboard page.
Under the Girl Scout Payments section, you will see the list of girls, amount due, amount paid and balance owed. To view the details of the payments recorded, click on the plus sign next to the girl’s name.
If you need to add a new payment, click on the “Add Girl Scout Payment” button.

TFPM Avatar Patch

The troop fall product manager can earn the personalized patch with her/his avatar. The TFPM will earn this patch when the troop reaches $1800 in total troop sales and sends parent/guardian email blasts . Don’t forget to create your own avatar when you log in!

Product Delivery

Picking Up the Troop's Order

Girl-delivered products (both from the order card and from the online girl-delivered orders) will be delivered to Community fall product managers from October 30—November 4.

On Delivery Day

Arrive on time
Count your entire troop’s order before signing the delivery ticket
Verify there are no melted products.Shake any loose boxes of chocolates.
Sign the delivery ticket and accepting financial responsibility.
Have enough climate-controlled space to transport all of your troop’s items at one time.
Transport immediately to a climate-controlled space. Do not stop along the way.

When storing products, make sure that the area is:

Climate-controlled; no open trucks or non-air conditioned vehicles
Clean, well lit, water-tight and insect free
Safe from pets and other critters
Away from windows are any heat source

Product/Recognition Delivery Distribution to Families

Print two copies of the Girl Scout Delivery Ticket with the option to include financials for each girl. Use these as receipts.
Separate all orders by girl, varieties and count before anyone arrives.
Notify families of the date, time and location of pick-up.
Recount the order with the parent/guardian. Shake loose cans to make sure chocolate items are not melted.
Remind families to transport and store products in a climate-controlled environment. Avoid windows, heat sources, and do not leave in a vehicle.
The TFPM and the adult should sign both copies of Girl Scout Delivery Ticket. You may also opt for the adult to email confirmation.
Keep a signed copy. Give the other signed copy to the parent/guardian. Save a copy for your records for at least a year.
Give each parent a money envelope if you’ve not already done so.
Remind parent/guardian of the deadline when money should be submitted..
You may use the same pick-up process for girl rewards.

Troop Proceeds & Recognitions

Troop Proceeds

Troop proceeds are earned based on the total number of items sold during the program. Proceeds belong to the troop and are not for individual girls. Troops retain 25% of the retail price of the nut/candy items and $2 for each magazine subscription, BarkBox and Tervis tumbler item. Please note that combo subscriptions only count as one subscription.

Patches

**Own Your Magic Patch**
Sell eight products.

**Care to Share Patch**
Sell six or more share items.

Fall Personalized Patch with your name and avatar!

To earn:

Create your avatar
Send 18+ emails
Sell three+ magazines, Tervis Tumblers, or BarkBox items and 35+ nut/chocolate items

Girl Scout Cookie Crossover Personalized Patch with your name and avatar!

Create your avatar and send 18+ emails by Nov. 11, 2023
Sell 250+ packages of cookies during the 2024 Girl Scout Cookie Program

Combined Sales Rewards

Rewards are cumulative.

**Small Plush or Ocelot Socks**
Sell 50 products.

**Ocelot Charm & Bracelet**
Sell 75 products.

**Color Changing Markets**
Sell 100 products.

**Large Plush or Bluetooth Tower Speaker**
Sell 125 products.

**Cat Wireless Headphones**
Sell 175 products.

**Wild Dreams Overnight at Houston Aquarium**
$2000 total sales
(Girl plus one parent will enjoy this experience on January 6, 2024)

Procedures for Managing Finances

Each troop is required to set up and use its own troop bank account for purchasing and selling Girl Scout products.
Treat all product as if it is money, as your troop is financially responsible for it.
If any checks are received, be sure to deposit them immediately into the troop bank account so they clear before payment is due to council.
Keep good written communication, such as receipts, emails or screenshots of texts. These records will be useful if parents are not meeting deadlines.
Keep discussions on how much money has been earned for troop discussion and only when not within earshot of the public.
When accepting cash payments, be sure to provide a receipt to the parent/caregiver and retain a copy for your records.
Collect money as frequently as possible from the girls' parents/caregivers. Always provide a receipt for any money turned in.
Remind parents in writing when money is due.
Set a deadline for all money to be turned in to the troop. All money (including both the troop proceeds and the amount due the council) needs to be in the troop's bank account by November 20.
Deposit all sale proceeds into the troop bank account as soon as possible; preferably within one day. Be sure to obtain receipts for all transactions. You are responsible for the money when it is in your possession.
Keep the signed copy of the Girl Scout Delivery Ticket with your records in case of any questions or issues regarding the amount due.
Troop proceeds should only be used for activities associated with your Girl Scout troop and not for personal use.

ACH Process

ACH Debit

All troops will pay the amount due to council through an ACH debit process (no alternatives will be available). All money collected (including checks) is required to be deposited into the troop bank account.
The Registration of Bank Account and ACH Debit/Credit Acknowledgement (F-36, Revised 3/18) is required to be on file with the council. New troops should complete the form before their product delivery. An ACH form/F-36 needs to be on file at Council no later than October 17.
The form can be completed online by choosing the Bank Info tab in the Fall Product—Troop GSSJC’s Online Community site. There is no need to complete a new form if there are no changes. Paper forms can be found here or you can contact customer service at 713-292-0300 to request a printed F-36.
When your troop accepts checks for payment, you are taking responsibility if the customer has insufficient funds. We do not recommend accepting personal checks for this reason, however, if accepted, Girl Scouts should only take payment by checks from close family and friends.
Deposits need to be made by November 20 to ensure the funds are available for ACH withdrawal on November 27.
Council will only withdraw the funds owed. The remaining balance in your troop bank account will reflect your troop proceeds.
Once the ACH transaction clears, the troop’s payment will be posted in the M2OS site. This could take up to 4 weeks.
Troops without a form on file will not be allowed to place an order.

If a troop or parent does not have the funds to cover the balance due then the troop fall product manager will need to complete Discrepancy Report JotForm by November 20. NEVER pay the balance of an unpaid parent or a family. If a family does not pay for the product they received, complete a Discrepancy Form as soon as you are aware of the situation. Discrepancy reports require all supporting documentation to be uploaded and attached to the JotForm.
Each report is reviewed and considered for approval. When approved, the parent/caregiver is responsible for the payment. This ensures troop proceeds are not used toward the balance owed to council. If rejected, the troop fall product manager will be notified.
In the event of a robbery, natural disaster that impacts home or vehicular incident that affects product or product money for your troop, a claim should be filed with the owner’s homeowner or auto insurance for reimbursement. Complete the Discrepancy Report form and attach copies of the police report or insurance claims.
If the troop does not notify the council and the ACH transaction does not go through, the troop may be subject to an insufficient funds fee from their bank and a fee from the council.

Reports

Girl Reward Delivery Ticket

Girl rewards will be delivered to your CFPM the first week of January. Your CFPM will notify you when the rewards will be available for pick-up.

Print a copy of the Reward Delivery Ticket from M2OS.
Print a copy of the Girl Reward Delivery Ticket to help sort rewards by girl.

Special Reports

Special Reports are divided by sales categories. You may view all online girl-delivered items by customer to see which products to deliver and balance due.
To verify payments, click Reports then select the Special Reports tab. The easiest report to read is the Girl Scout Summary report. All reports are in Excel.

Troop Summary Reports

Shows a breakdown of sales by girl for your troop and see which girl sold the most of an item.
Reports can be emailed to parents at the end of the program. To complete the end of year financial reporting, save and email all reports to Troop Leader and Treasurer. Retain reports for at least a year.

Final Reports

Print copies of the Troop Orders and Troop Summary Report for the end of year financial reporting.
Retain signed copies of the Girl Scout Delivery Ticket and Rewards Delivery Ticket for one year.